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As Toastmaster of the Day, you face the task of introducing the other members of the program. If the Toastmaster does not perform the duties well, an entire meeting can end in failure. Therefore, this task is not usually assigned to a member until he or she is quite familiar with the club and its procedures. The primary duty of the Toastmaster is to act as a genial host and conduct the entire program. Program participants should be intriduced in such a manner as to prepare the audience to listen with excitment and rapt attention. It is the Toastmaster who creates an atmosphere of interest, expectation and receptivity.
Prior to the meeting
Check with the Vice President Education to find out if a special theme has been set for the meeting and if there are any program changes. If no theme has been set, you may decide the theme and notify participants.
Call the Table Topics master to discuss his or her duties. Also provide the Table Topics master with a list of program participants to insure these people will not be called on for Topics responses.
Call all speakers in advance to remind them that they are speaking. Interview them to find out their speech title, manual project number, purpose to be achieved, time requested, and something interesting about themselves which you can use when introducing them (job, family, hobbies, education, why this topic to this audience, etc.)
Call the general evaluator to confirm the assignment. Ask the general evaluator to call the other members of the evaluation team (speech evaluators, Topics master, timer, grammarian, ah counter, etc.) and remind them of their responsibilities.
Prepare introductions for each speaker. A proper introduction is important to the success of the speaker's presentation. To prepare a good introduction, refer to "Introducing the Speaker," included in this packet.
Prepare remarks which can be used to bridge the gaps between program segments. You may never use them, but you should be prepared to avoid possibly awkward periods of silence.
Remember that performing as Toastmaster is one of the most valuable experiences in your club work. The assignment requires careful preparation in order to have a smoothly run meeting.
Prepare the meeting agenda for distribution at the meeting.
At the meeting
Arrive early in order to finish any last-minute details. Check with the speakers for any last-minute changes. Distribute agendas. Sit near the head of the table and have your speakers do likewise for quick and easy access to the lectern.
During the meeting
Preside with sincerity, energy and decisiveness. Take your audience on a pleasant journey and make them feel that all is going well.
Always lead the applause before and after the Topics session, each prepared speaker, and the general evaluator.
Remain standing near the lectern after your introduction until the speaker has acknowledged you and assumed control of the meeting; then be seated,
Introduce the general evaluator as you would any speaker; the general evaluator will then introduce the other members of the evaluation team.
Introduce the Table Topics master as you would any speaker. If the Table Topics master forgets to call for the timer's report and vote for best Topics Speaker, you do it. Introduce each speaker in turn. At the conclusion of the speaking program, request the timer's report and vote for Best Speaker. Briefly reintroduce the general evaluator. If the general evaluator forgets to call for the timer's report and vote for Best Evaluator, you do it. While votes are being tallied, make announcements (such as verification of next week's program). Award trophies, ribbons or buttons. Request the Thought for the Day (if appropriate). Adjourn the meeting, or if appropriate, return control to the Chairman.
Resources
Introducing the Speaker (Code 111)
Chairman (200)
Patterns In Programming (Code 1314)
When You're the Introducer (Code 1167-E)
| | Date | Name | | Wed, Jun 04, 08 | John K | | Wed, Jun 11, 08 | Janis D | | Wed, Jun 18, 08 | Ruth D | | Wed, Aug 13, 08 | Mary R | | Wed, Aug 20, 08 | Andrea G | | Wed, Aug 27, 08 | John K | | Wed, Sep 03, 08 | Cecily C | | Wed, Sep 10, 08 | Isabella W | | Wed, Oct 01, 08 | Ann T | | Wed, Oct 15, 08 | Suzanne S | | Wed, Oct 22, 08 | Nancy D | | Wed, Oct 29, 08 | Melinda A | | Wed, Jan 14, 09 | Bernard Y | | Wed, Jan 21, 09 | Sharon D | | Wed, Jan 28, 09 | Cynthia W | | Wed, Feb 04, 09 | Isabella W | | Wed, Feb 11, 09 | Pauline H | | Wed, Feb 18, 09 | --All-- | | Wed, Feb 25, 09 | [Open] | | Wed, Mar 11, 09 | Ann T | | Wed, Mar 18, 09 | [Open] | | Wed, Mar 25, 09 | Edwin T | | Wed, Apr 08, 09 | Mary R | | Wed, Apr 15, 09 | Suzanne S | | Wed, Apr 22, 09 | Lina P | | Wed, Jul 08, 09 | [Open] | | Wed, Jul 15, 09 | [Open] | | Wed, Jul 22, 09 | Melinda A | | Wed, Jul 29, 09 | Liza B | | Wed, Sep 16, 09 | [Open] | | Wed, Sep 23, 09 | [Open] | | Wed, Sep 30, 09 | Melinda A | | Wed, Oct 07, 09 | Suzanne S | | Wed, Oct 14, 09 | Cecily C | | Wed, Oct 21, 09 | Melinda A | | Wed, Oct 28, 09 | Ruth D | | Wed, Nov 04, 09 | [Open] | | Wed, Nov 11, 09 | [Open] | | Wed, Nov 18, 09 | Peter V | | Wed, Nov 25, 09 | Richard T | | Wed, Dec 02, 09 | Mary R | | Wed, Dec 16, 09 | John K | | Wed, Jan 13, 10 | Cecily C | | Wed, Jan 27, 10 | Toby T | | Wed, Feb 03, 10 | Edwin T | | Wed, Feb 10, 10 | Isabella W | | Wed, Mar 03, 10 | Mary R | | Wed, Mar 10, 10 | Bernard Y | | Wed, Mar 17, 10 | Delane C | | Wed, Mar 24, 10 | Liza B | | Wed, Mar 31, 10 | Andrea G | | Wed, Apr 07, 10 | Sharon D | | Wed, Apr 14, 10 | Janis D | | Wed, Apr 21, 10 | Cynthia W | | Wed, Apr 28, 10 | Amy Z | | Wed, May 19, 10 | Edwin T | | Wed, May 26, 10 | [Open] | | Wed, Jun 02, 10 | Liza B | | Wed, Jun 09, 10 | Mary R | | Wed, Jun 16, 10 | Delane C | | Wed, Jun 23, 10 | [Open] | | Wed, Jun 30, 10 | Bernard Y | | Wed, Jul 07, 10 | [Open] | | Wed, Jul 14, 10 | Cecily C | | Wed, Jul 21, 10 | Peter V | | Wed, Jul 28, 10 | Andrea G | | Wed, Aug 04, 10 | [Open] | | Wed, Aug 11, 10 | Janis D | | Wed, Aug 18, 10 | Janis D | | Wed, Aug 25, 10 | Richard T | | Wed, Sep 01, 10 | Cynthia W | | Wed, Sep 15, 10 | Pauline H | | Wed, Sep 22, 10 | [Open] | | Wed, Sep 29, 10 | [Open] | | Wed, Oct 06, 10 | Edwin T | | Wed, Oct 27, 10 | Michelle B | | Wed, Nov 03, 10 | Janis D |
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